AI usage policy generator

Draft a clear AI usage policy.

Prepare a buyer-facing explanation of AI providers, data categories, review safeguards, retention notes, and customer options.

Verify provider settings

This output is a draft. Confirm your provider terms, training settings, retention behavior, and commitments before publishing it.

Company nameProduct nameSupport email

AI providers

Data categories

AI features

Retention summary

Generated policy

Generated AI usage policy.

1 AI providers and 4 data categories included in this draft.

# ExampleCRM AI Usage Policy

Last updated: 5/30/2026

ExampleCRM may use artificial intelligence features in ExampleCRM to help users draft, summarize, classify, or improve content.

This draft should be reviewed before publication and aligned with the company's privacy policy, security commitments, customer contracts, and actual AI provider settings.

## AI Features

- Drafting security questionnaire answers
- Finding missing information
- Generating trust pack drafts

## AI Providers

| Provider | Purpose |
|---|---|
| OpenAI | AI text generation, answer drafting, summarization, or automation |

## Data Categories Processed by AI

| Data Category | Description |
|---|---|
| User prompts | Text entered by users into AI-powered features. |
| Generated outputs | AI-generated drafts, summaries, classifications, or answers. |
| Company profile information | Company details, product descriptions, vendor lists, and security notes. |
| Security questionnaire content | Buyer questions, security review forms, and related response drafts. |

## Model Training

ExampleCRM aims to use AI provider settings or account types that do not allow customer content to be used for model training where available. This should be verified against the current provider configuration before publication.

## Retention

AI request and response retention depends on the AI provider configuration and product settings. Customers should review the provider terms and internal product settings before relying on this policy.

## Human Review

AI-generated content should be reviewed by a human before being treated as final, sent to customers, or used for security, privacy, compliance, or legal representations.

## Customer Opt-Out

This draft does not include an AI opt-out process. Customers may contact support@example.com with questions about AI usage.

## Accuracy and Limitations

AI-generated content may be incomplete, inaccurate, outdated, or inappropriate for a specific customer, contract, jurisdiction, or security review. Users are responsible for reviewing AI-generated outputs before use.

## Contact

For questions about AI usage, contact: support@example.com

Next step

Reuse these AI facts in VettBase.

Copy the final AI usage details into your company profile so future questionnaire answers stay consistent.

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